Legal Assistant, Taft, Stettinius & Hollister LLP

  • 08 May 2017 6:35 PM
    Message # 4821236
    Kim Fantaci (Administrator)

    Job Description: Document Specialist

    Classification: non-exempt

    Position type: full-time, entry-level

    Reports to: Team Leader

    Date: 2016

    Summary: Document Specialists serve clients by providing administrative and secretarial support to attorneys. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

    Classification: non-exempt

    Reports to: Team Leader

    Date: March 2016

    Summary: Legal Assistants serve clients by providing administrative and secretarial support to attorneys and paralegals. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

    Essential Functions

    • Client Service
    • Exhibits outstanding client service orientation in greeting guests, scheduling meetings, and conducting telephone conferences
    • Clearly communicates in a concise, professional manner
    • Attorney Support
    • Proactively supports attorneys and paralegals
    • Responds to attorney requests with a sense of urgency
    • Effectively prioritizes work
    • Monitors deadlines
    • Composes correspondence and pleadings
    • Transcribes dictation
    • Processes and tracks requests for payment and reimbursements
    • Processes mail
    • Answers phone and takes messages
    • Information Management
    • Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy
    • Assists attorneys in managing client contacts, emails, and hard copy documents

    Competencies

    • Proficiency in the following software applications:
    • Microsoft Office 2010 – Word, PowerPoint, Excel, Outlook
    • Nuance PDF Converter
    • DeskSite/FileSite/iManage
    • BigHand Dictation
    • Ability to Adapt
    • Proofreading
    • Maintains Client Confidential Information
    • Thoroughness & Attention to Detail
    • Collaboration & Teamwork
    • Communication Proficiency
    • Flexibility

    Supervisory Responsibility: This position has no supervisory responsibilities.

    Work Environment: This job operates in a professional office environment. Legal Assistants routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

    Physical Demands: This is largely a sedentary role; however, some movement around the office is required. For example, Legal Assistants must be able to lift files, open filing cabinets and bend or stand as necessary.

    Position Type and Expected Hours of Work: This is a full-time position. Days and hours of work are Monday through Friday, with specific hours to be scheduled by supervisors. Overtime on occasions

    Travel: No travel is expected for this position.

    Required Education and Experience: Legal Assistants must have high school diplomas and five years or more of legal administrative experience in the area of litigation and probate specific litigation experience is a plus.

    Additional Eligibility Qualifications: None required for this position.

    Taft is an equal opportunity employer and is committed to fostering a diverse, inclusive environment.

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

    Taft is an at-will employer. Taft or an employee may terminate the employment relationship at any time for any reason or no reason.

    Please email salary requirements and resume to: mmarek@taftlaw.com


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